Purpose: The purpose of this Anti-Bribery & Anti-Corruption Policy is to promote a culture of integrity and transparency within Wibawa Works Sdn. Bhd. in accordance with the MAlaysian Anti-Corruption Act 2009 (MACC Act), ensuring compliance with all applicable laws and regulations. This policy aims to prevent, detect, and address bribery and corruption in all business activities.

Scope: This policy applies to all employees, directors, contractors, vendors, and other stakeholders associated with Wibawa Works Sdn. Bhd.

Policy Statement: Wibawa Works Sdn. Bhd. is committed to conducting business ethically and transparently, prohibiting all forms of bribery and corruption. This includes offering, giving, receiving, or soliciting anything of value to influence business decisions.

Definitions:

Bribery: Offering, giving, receiving, or soliciting anything of value to improperly influence the actions of another party.

Corruption: Abuse of entrusted power for private gain.

Anti-Bribery and Anti-Corruption Measures:  Prohibition of Bribery and Corruption: All forms of bribery and corruption are strictly prohibited.

Gifts and Hospitality: Gifts and hospitality must be reasonable, transparent, and not intended to influence business decisions.

Third-Party Due Diligence: Conduct thorough due diligence on all third parties, including vendors and contractors, to ensure compliance with anti-bribery and anti-corruption standards.

Whistle Blowing & Reporting Channels:

Employees and stakeholders are encouraged to report any suspected bribery or corruption through confidential channels, including:

Confidential hotline: [Insert hotline number]

Dedicated email: [Insert email address]

Anonymous online reporting system: [Insert link]

Protection Against Retaliation: Wibawa Works Sdn. Bhd. prohibits retaliation against individuals who report concerns in good faith. Any form of retaliation will result in disciplinary action.

Investigation Process: All reports will be promptly and thoroughly investigated by a designated Whistle Blowing Officer or an independent investigator. Findings will be reported to appropriate authorities within the company, and corrective actions will be taken as necessary.

Vendor Management  and  Vendor Selection: Use a competitive bidding process to select vendors based on predefined criteria, such as price, quality, and compliance with anti-bribery and anti-corruption standards.

 Performance Monitoring: Regularly evaluate vendor performance and conduct audits to ensure ongoing compliance.

Ethical Conduct: Ensure all interactions with vendors are conducted ethically, avoiding any conflicts of interest or corrupt practices.

Procurement Management and Needs Assessment:

1. Needs Assessment: Identify and document the need for goods or services.
2. Market Research: Conduct market research to identify potential vendors and assess the market conditions. 
3. Contracting: Draft and sign formal contracts with selected vendors, clearly outlining the terms and conditions, including adherence to anti-bribery and anti-corruption standards.
4. Monitoring and Compliance: Continuously monitor procurement activities to ensure compliance with this policy and address any issues promptly.

Training and Communication:  Wibawa Works Sdn.Bhd. provides regular training to employees and stakeholders to raise awareness about bribery and corruption, the company’s policies, and reporting mechanisms thus to ensure clear communication of the policy across all levels of the organization.

Documentation and Record-Keeping Maintain :   Wibawa Works Sdn.Bhd. maintains comprehensive records of all transactions, contracts, and communications related to procurement, vendor management, and whistle blowing to ensure transparency and accountability.

Review and Amendments: This policy will be reviewed annually to ensure its effectiveness and alignment with legal requirements and best practices. Amendments will be made as necessary to address emerging risks and challenges.

 

Policy date: 18th November 2024